July 2021 Regular Board of Education Meeting

No questions. No discussion.  Sent to vote.

Treasurer Schumacher reported as follows:

We have closed FY21 and are now getting deep into the GAAP conversion and have started communications with the State Auditor.  Year-end closing went well with the new redesign program. 

Our reserve in Jefferson Health Plan continues to grow.  I have asked Grady Enterprise to look into it and try to help us discover if this trend will continue.  We have had huge claims, but they are being covered by the Stop Loss insurance.  I am curious to see what they come up with.

The General Fund ended up in the black by $1.37M which is ahead of the five year forecast by about $570,000.  The added GEER money and the extra Student Success and Wellness funds add up to 70% of the difference.  We saved another 4% of salaries by moving some salaries into the Perkins grant and the ECE grant.  Overall, we had a good year.  And we still have SWSF and GEER monies to spend.  The trying part of all of this is that the new monies we are receiving are all restricted and mostly restricted for the same uses.  For example, we used the SRO expenses for GEER monies this year when we normally report those as being used for Economically Disadvantaged funds.  So, then we had to use some of the technology and software funds to cover the Economically Disadvantaged funds and so on.  It is nice to receive the extra monies, but it is also very trying. If you look at each line item of the General Fund, you will see that the only items that are not close to Appropriations are the Purchased Services and Supplies and Materials.  Much of these monies were covered by GEER and SWSF funds.  The GEER fund was added to our financials this month for your approval.

We have a lot of Journal Entries this month.  They mostly close out Grants, cover deficits and transfer salaries to Grants.

I have also attached to my report the initial Certificate of the Total Amount From All Sources Available For Expenditures and Balances.  This is the annual Report to the County Auditor to issue the first Amended Certificate of Estimated Resources for FY22.

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Mr.Grady was not present, but discussion was held concerning the new biennial budget.  We won't know anything for certain until at least October and probably later for CTC's.

Superintendent Nickoli reported as follows:

Our staff has been working diligently getting the building ready for the 2021-2022 school year.  Mary Lee Barr has been especially pleased with the summer custodial staff.  They have all been very flexible and we have utilized a different process than in past years to ensure that the building is ready for Welcome Week which is August 9-12.  In addition to the work by our Maintenance and Custodial Staff we have contracted to do painting around the building.  Much of the building has not been repainted since the renovation in 2012.  Our staff and students have done a tremendous job of taking care of our facility but it was time for a fresh coat of paint.

After meeting with Richland County Superintendents and the Richland County Health Commissioner today we have a much clearer idea as to how the 2021-2022 school year will look.  There are three mandates/recommendations. 

Masks are recommended (not required in classes)

Masks are required on school bus transportation

Student quarantining processes (similar to the last year) will be in place

Doug Theaker, Board President, has asked me to place this on the agenda.  You will nominate a delegate and alternate for the OSBA Conference November 10–12 at the Greater Columbus Convention Center.  We will be passing around a sign-up sheet for hotel reservations at the August Board meeting.  Reservations are on a first-come, first-served basis so it will be very important that we know if you want us to make hotel reservations.  Any cancellations result in a $100 cancellation fee.

August 3                     - Board Goal Setting Session 11:15 (lunch will be served at 11:30am) at The Ontario Event Center (back of Roadhouse Restaurant on Route 309) facilitated by Mr. Tom Applegate

August 9-13               - Welcome Week

August 16                   - New Teacher Day

August 17                   - Returning Teacher Day

August 18                   - First Day of School for Juniors

August 19                   - First Day of School for Seniors

Resignations                      Jonny King, Crestline Media

                                             Tesla Gray, Part-time ECE Parent-Coordinator

                                             Diane Fisher, Part-time Cafeteria Worker

Employment                      Christine Smith, Auto Tech Level One

All other personnel items are normal for this time of the year.

No questions.  No discussion.  Sent to vote.